How to Ask a Professor for a Letter of Recommendation (With Samples!)

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Not sure how to ask a professor for a letter of recommendation? It might seem intimidating at first, but with the right approach, it doesn’t have to be. Providing all the necessary details—such as your resume, the deadline, and information about the role—ensures that your professor has everything they need to write a strong, personalized recommendation.

Whether you’re applying for a job, graduate program, or scholarship, securing a thoughtful and detailed letter can give you a competitive edge. By clearly explaining your goals and why you’re asking this person in particular, you show respect for their time and expertise, making the process smoother for both of you.

This article will guide you through the process of asking a professor for a reference letter, and offer tips and advice to help secure a recommendation that highlights your strengths and potential.

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What is a letter of recommendation?

A letter of recommendation is a document written by someone, like a professor, who knows you well and can speak about your skills, character, and achievements. It’s often required when applying for jobs, internships, scholarships, or further education.

This letter offers decision-makers a third-party perspective on why you’re a strong candidate for the opportunity, enhancing your application.

“At the graduate level, many applicants are highly qualified with similar resumes,” says Jordan Dotson, founder of WriteIvy.com, an admissions counseling business that helps students worldwide apply to graduate school and launch their careers. “What sets candidates apart is their ability to communicate meaningful goals and the strength of their recommendation letters, which reflect their readiness for graduate-level work.”

These letters are a strong signal to universities that a student is a worthwhile investment of their time and resources.

When you might need to ask a professor for a letter of recommendation

There are several situations where asking a professor for a letter of recommendation can be valuable. Here are some common scenarios where you might need or want to ask a professor for a letter of recommendation:

  • Graduate school applications: Most graduate programs require at least one letter of recommendation to assess your academic potential and dedication to the field.
  • Job applications: If you’re applying for jobs, especially in academia or research, a professor’s letter can highlight your knowledge and work ethic.
  • Internships and research positions: Professors can vouch for your skills and readiness for hands-on learning, making their recommendations critical for landing competitive internships.
  • Scholarship or fellowship applications: Many scholarships or fellowships require letters to demonstrate your academic achievements and potential for future success.
  • Study-abroad programs: When applying to study abroad, a letter from a professor can show your readiness for international academic experiences.

How to ask a professor for a letter of recommendation

When it’s time to ask a professor for a letter of recommendation, your request should be respectful, clear, and timely. Professors are often busy, so giving them all the necessary information and ample time to write the letter will make the process easier for both of you. Here are some tips on how to approach this:

1. Choose the right professor

It’s important to choose a professor who knows you well and has had direct experience with your work.

How well do you have to know a professor to ask for a letter of recommendation? Ideally, this would be someone with whom you’ve taken multiple classes or collaborated on research.

Professors who are familiar with your academic performance and personal growth can offer deeper insights into your work ethic and skills, making their recommendations far more impactful.

2. Ask in person (if possible)

According to Dotson, requesting in person is much more effective than via email, as it creates a more personal connection. However, if an in-person request isn’t possible, keep your email concise. “No more than four to five sentences,” Dotson says.

3. Ask early

Professors juggle many responsibilities, from teaching to research and administrative tasks, so asking for a recommendation letter well in advance is key. “The best time is usually two to three weeks into the semester when professors are still organizing their workload,” Dotson says. By giving them ample time, you allow for a thoughtful, personalized letter, avoiding the risk of a rushed, generic recommendation.

4. Be clear and provide all necessary information

When requesting a letter, clarity is key. Be specific about why you need the recommendation, what it’s for, and provide all relevant materials such as your resume, transcript, and any deadlines.

Mention any specific achievements or qualities you would like the professor to highlight in the letter, whether it’s your leadership in class, a particular project, or your research skills. This makes it easier for the professor to tailor their letter to your needs.

5. Follow up politely

If the deadline is approaching and you haven’t received confirmation or the letter itself, it’s appropriate to send a polite follow-up. This reminder should be respectful, acknowledging that the professor may be busy, but reiterating the upcoming deadline. A gentle nudge, along with your heartfelt appreciation, can help keep your request top of mind without coming across as intrusive.

6. Write a strong email subject line

When making your request via email, crafting an appropriate subject line will make your message stand out. “So, how do I title an email asking for a letter of recommendation?” you might ask. Consider something simple yet direct, for example:

  • Request for Letter of Recommendation
  • Seeking a Letter of Recommendation for [Program Name]
  • Request for Letter of Recommendation for Scholarship Application
  • Request for Letter of Recommendation for Graduate School Application
  • Seeking a Letter of Recommendation for Law School Application
  • Request for Letter of Recommendation for Job Application

How to ask a reference letter from professor: Examples of what to say

There are various situations where you might need to request a letter of recommendation, and tailoring your approach to each can make a significant difference. Below are examples for different scenarios, with details on how to phrase your request effectively while using specific keywords.

Example #1:

Sample request for letter of recommendation from professor for scholarship

When asking for a letter to support your scholarship application, emphasize the importance of the scholarship and how the professor’s insight could boost your chances. Be clear about the program and provide all necessary details.

Email subject: Request for Letter of Recommendation for [Job/Scholarship/Graduate Program] Application“

Dear Professor [Last Name],

I hope you’re doing well. I am applying for the [Scholarship Name], and I believe your recommendation would greatly strengthen my application. Could you kindly write a letter highlighting my academic performance and dedication to [specific field or project]? I’ve attached my resume and a brief overview of the scholarship for your reference. The deadline is [date], and I can provide any further information you may need.

Thank you so much for your consideration.
Sincerely, [Your Name]”

Example #2:

How to ask a professor for a letter of recommendation after graduation

If you’ve already graduated, it’s important to remind the professor of your past academic interactions and the value their recommendation would add to your current application.

Email subject: Request for Letter of Recommendation for [Job/Scholarship/Graduate Program] Application

“Dear Professor [Last Name],

I hope you’re doing well. I was in your [Course Name] class and have since graduated from [University]. I am now applying for [job/scholarship/graduate program] and would be honored if you could write a recommendation letter for me. Your insights from my time in your class and on [specific project or research] would be invaluable to my application. The deadline for submission is [date], and I’ve attached my resume and application details for your reference.

Thank you for your time and support.
Best regards, [Your Name]”

Example #3:

How to ask a professor for a letter of recommendation for law school

When asking for a law school recommendation, mention how the professor’s knowledge of your analytical and research skills could enhance your application.

Email subject: Request for Letter of Recommendation for Law School Application

“Dear Professor [Last Name],

I hope you’re doing well. I am preparing my application for law school and would greatly appreciate your recommendation. Your class in [relevant subject] significantly shaped my analytical skills, and I believe your perspective would provide the admissions committee with valuable insight into my abilities. I’ve attached my resume and further details about the program. The deadline for submission is [date], please let me know if you need any additional information.

Thank you for considering my request.
Best regards, [Your Name]”

FAQs

Is two weeks enough time to ask for a letter of recommendation?

While experts recommend requesting a letter of recommendation two months in advance, asking one month before the deadline is a more practical minimum. If you’re down to just two weeks, it might still be possible, especially if the professor knows you well. However, this could add extra pressure, so be sure to provide all necessary materials along with the request, such as your resume and application details. Be clear, organized, and express gratitude for their time and effort.

How to ask a professor for a letter of recommendation in person?

When asking in person, choose an appropriate time, like after class or during office hours, when the professor isn’t busy. Start by explaining your application and why you’re asking them specifically, highlighting the impact they’ve had on your academic journey. Be respectful and clear about the deadline, and offer to provide supporting materials like your resume or relevant achievements. Don’t forget to thank them for considering your request, and follow up with an email to confirm the details.

What should I do if a professor declines my request for a letter of recommendation?

If a professor declines your request, don’t take it personally. Dotson emphasizes that it’s better to receive a decline than a lukewarm recommendation. “A neutral letter doesn’t help you in any way,” he says. “If a professor agrees out of politeness but can’t genuinely praise your work, it can actually harm your chances.” In this case, it’s best to thank them for their honesty and move on to another professor who knows you well and can enthusiastically support your application.